We have some great new enhancements to the Smart Assessor e-portfolio software being updated this weekend, including a new employer dashboard where your employers can log into Smart Assessor and review their employee's proogress. We've also helped ensure you comply with the SFA 12 week review guidance by alerting you if when learners do not have reviews scheduled in the last 8 weeks or the following 4 weeks. Click the title above to read the full article for the full list of updates.
1. Learner mapping evidence
From Monday we have changed the colour of ticks in the map evidence area to differentiate whether a learner mapped the evidence or the assessor. If the assessor has done the mapping the ticks stay the same colour as they are currently : orange. If the learner has done the mapping then the ticks will be grey. Assessors can re-tick grey ticks to show they approve and the ticks will change to orange.
Assessors can take off the learners mappings by removing the grey ticks. Learners cannot change any orange ticks which is the assessors mappings.
2. Editing the Timesheet
From Monday you will be able to make corrections to the timesheet to edit the information.
The other new features are outlined in the attached workbook, we have now an employer log in, to summarise the updates include:-
3. Emails and Email Alerts
We have now reduced the emails Assessors receive from Smart Assessor to one summary email a day, some of you used to receive up to 8 an hour if your learners were uploading lots of evidence! You will now only receive a daily email with a summary of all your learners activity for that day in it, if there is no activity you will not receive an email.
4. Learner Home Page
The initial screen the learners see when they login for the first time has now changed; they will either be taken straight to their Learner Dashboard if they are only doing one course or to the Overall Progress Screen if they are doing the framework or more than one course.
5. Formal Review Sessions
When you book a session for your learner you can now chose general review, induction or Formal Review. We’ve also introduced a flag on your assessor dashboard to let you know if you are not complying with the 12 week Formal Review guidance and you have any learners who haven’t had a formal review in the last 8 weeks and don’t have one schedule for the next 4 weeks.
6. Training & Assessment Plan
You can now upload documents to the learner’s training and assessment plan, it could be that you want to upload your formal review feedback – either scanned in with the learner’s signature or a PDF and you leave them an action to confirm its authentic and that they accept it which will save you scanning them in. SFA guidance 74 does state that they do accept electronic signatures.
We’ve also increased the size of the formative and summative session notes boxes and you can now use any characters in here, I know that some of you were having problems using comma’s and apostrophe’s.
7. Assessor dashboard
We’ve made a few minor changes to the assessor dashboard, if your learner has a learning difficulty identified in their details you will now see their name in bold on the dashboard, in the session column you will see the total number of sessions booked and which session this is (i.e. session 3 of 10) and the last one is if you are missing a formal review you will get a red box around the session box. Have a look at the notes attached for screen images of what these will look like.
8. Employer log in
You can now give your employer clients a log into Smart Assessor and they will be able to see the progress of their learners. They can’t make any changes to see the detail of the portfolio but they can see who their assessor is and their employee’s progress through the framework.
9. Session History Data
You can now export all session data to excel, useful for auditing purposes.
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